| RAFFLE MANAGEMENT |
Printing Your
Own Tickets -- For Convenience and Economy ... |
Who Sold What
There are several ways to hand out tickets for sale -- one: keep a
log of what ticket numbers were consigned to whom, and two: charge
each seller for the tickets they received; they can sell them or
keep them -- your life just got a lot easier. If you follow
the first option, be certain that you specify when unsold tickets
must be returned. Give yourself plenty of time. And get
the money in for tickets sold every day if possible.
Prize Selection
Are you offering something people are willing to take a chance on?
Have you set your ticket prices correctly? We recently saw a
raffle which offered airline tickets to Argentina, Greece, and
London. The promoters got three airlines to donate the prizes.
They were selling the tickets for $1.00 each, with the expectation
of selling 3,000 tickets. The prizes were worth $4,500.
They reasoned that the tickets did not cost them anything, so they
could sell them so cheaply. That doesn't make much sense, and
your audience will wonder if you know what you are doing!
Moral: Price your tickets correctly.
Policy
Establish rules for how your raffle will be conducted. Some
methods include Winners Must Be Present, the second and more popular
method states Winner Need Not Be Present. If you choose the
latter, take steps to make sure that a drawn winner is really
identified. If you are not careful, it is possible that a
drawn number will not be identified because of poor bookkeeping,
such as a stub which was not filled out. Drawing can be
continued with another number -- then the first winner shows up.
Another method of awarding prizes uses an Open Ended Date - 'Drawing
Will Be Held when 1,000 Tickets Are Sold', etc. Using this method
requires that you keep your ticket buyers advised .. and that
process can speed up the sale of remaining tickets.
Laws Governing Raffles
Is it legal? Some states require a license to sell raffle
tickets. Check with your lawyer, and do some research at
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http://stepbystepfundraising.com/raffle-laws-us-by-state/ |
Raffle Data Collection
If this will be your only raffle, no problem. But if your
financial needs are continuing, you will want to keep in touch with
your ticket buyers -- they can be you best prospects for our fund
raising events such as an Evening at the Theater, Dinners, Silent
Auictions, the list goes on. Keep those names, and mail them a
Thank You letter -- whether they win or not!
Continuing Fundraisers -- Keep The Program Going!
If you do it right, your sale of a raffle ticket can be a lifelong
experience of contributing and joining in your cause. If you
don't have a website, consider spending the $15 to register you name
with the 'org' suffix, and email your contributors regularly.
And don't forget a Newsletter -- it is now possible to create a good
looking newsletter which can be produced as an email message --
looks great, and you can even print off some copies to send to
people who do not have email addresses!
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